Office Manager

Job Locations US-MD-Bethesda
Posted Date 2 months ago(10/11/2021 3:49 PM)
# of Openings


GrammaTech is looking for an experienced professional to join our growing company in Bethesda, Maryland. The successful candidate will report directly to the CFO . will assist the CEO, and the local accounting team  with day-to-day business operations. The Office Manager must be a highly motivated, efficient individual who is able to work under pressure, and to handle a wide variety of activities and confidential matters with discretion.


GrammaTech employees must be fully vaccinated against COVID-19.


Location: must work in office in Bethesda, MD daily



Include, but are not limited to, the following:

  • Stay abreast of all issues, projects, and activities requiring the CEO’s involvement; monitor tasks delegated by the CEO to ensure that completed work is achieved to agreed deadlines. Efficiently manage shifting priorities to meet deadlines and action items.
  • Act as liaison between CEO and company employees, consultants, lawyers, customers, etc. to solicit cooperation and resolve problems.
  • Coordinate Board, committee and staff meetings including agendas, attendance, staff reports, minutes and follow through. Coordinate CEO’s calendar; prepare the CEO for all internal/external meetings.
  • Process Payroll
  • Accounts payable voucher posting
  • ACH/Wire payments to vendors
  • Check runs to vendors
  • Provide support to the CFO and CEO  by conducting research, preparing reports, handling information requests, and performing administrative functions such as preparing correspondence, arranging conference calls, and monitoring email.
  • Special projects as assigned.



  • Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.
  • Excellent verbal and written communication skills. Strong analytical, organizational, and project management skills.
  • Ability to work independently or as part of a team, under pressure, and meet tight deadlines in a fast-paced environment. Polished, confident, and professional personality. Ability to collaborate and build credibility across different levels of the organization.
  • Proven track record of successfully managing upwards.

Minimum Requirements:

  • Demonstrated success supporting CEO or senior-level executives.
  • Advanced Microsoft Office skills with Outlook, Word, Excel, and PowerPoint.
  • Solid technical skills include experience with Adobe Acrobat and SalesForce; along with the ability to become familiar with company-specific programs and software.
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
  • ADP payroll experience
  • Experience using ADP, GL accounting systems (i.e. Quickbooks, Netsuite, Intacct)
  • Accounts Payable experience
  • Must be authorized to work in the United States, sponsorship is not approved for this role.


  • BA/BS in Business Administration, Finance, or related field. Advanced degree preferred.

About the Company


Innovation is at the heart of GrammaTech, and we are constantly pushing the boundaries of software research and development–from software assurance and software integrity to cyber‐security, threat mitigation and autonomic computing. We develop new technologies and see the results of our research incorporated into tools used by engineers and security professionals worldwide.


GrammaTech was founded in 1988, with the firmly‐grounded purpose of helping today’s organizations develop tomorrow’s software. With a focus on the evolving cyber‐security landscape, software hardening and intelligent systems, we tackle the most challenging software issues through a constant stream of highly innovative research and commercial development programs. Headquartered in Bethesda, MD, and a Research and Development Center in Ithaca, NY, as well as opportunities for remote employment.


We offer a competitive salary and benefits package including health care plan options, a generous paid time off program, flexible hours, 401(k) plan with company contribution, and opportunities for professional and personal development. 


GrammaTech, Inc. is an Equal Opportunity/Disability/Veterans/Affirmative Action employer. 
Members of protected groups are encouraged to apply.


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